Skip to content
TimesheetCalculator
Menu

Vacation Service Credits Calculator

For public school teachers: compute your vacation service credits under DepEd Order 13, s. 2024, the 30-day yearly limit, credits used, and the leave they convert to.

For public school teachers. Log the service you rendered outside class hours, weekends and school breaks, and the credits you used. You'll see your vacation service credits under DepEd Order No. 13, s. 2024, how much of this year's limit is left, and what your credits equal in leave.

Late means 4 months or more after classes started. Sets your yearly limit: 30 days, or 45 in the year of a late appointment.

₱

Shows what your credits are worth if converted.

For the printout: name and school

Your service credits today

Add the service you rendered below. If your leave card already shows service credits, add them as a balance carried in.

Your entries stay in this browser only. Only service covered by an approved Special Order counts; your leave card at the division office is the official record. Rules checked November 11, 2026.

Service rendered and credits used

On school days, count only the hours beyond your regular work hours. Weekends and holidays are set to 1.5 from the date; for weekdays during Christmas or summer break, choose "Weekend, holiday, break".

Service rendered

Enter the date and hours.

Your VSC record for printing

Your record appears here once you add an entry.

Quick answer

How are vacation service credits computed?

School day, after hours

× 1.25

Per hour beyond your regular hours

Weekend, holiday, break

× 1.5

Christmas and summer breaks included

Yearly limit

30 days

45 in the year of a late appointment

Divide the hours of service by 8, then multiply by 1.25 or 1.5 depending on when you rendered it. The result is in days of vacation service credit (VSC):

Hours of service and the VSC they earn
ServiceVSC earned
1 hour after class on a school day0.156 day
4 hours after class on a school day0.625 day
8 hours on a Saturday (Brigada Eskwela)1.500 days
4 hours on a holiday0.750 day
10 hours of unpaid overload in a week1.563 days

From DepEd Order No. 13, s. 2024, Annexes A to C.

Credits for the work outside your class hours

Public school teachers don't earn the usual 15 days of vacation leave and 15 days of sick leave. They're on the teachers' leave basis: paid during Christmas and summer breaks through proportional vacation pay (PVP), and given vacation service credits when they're required to work outside regular hours, on weekends, on holidays or during breaks.

Those credits are what cover a sick day or a PVP deduction. Brigada Eskwela on a Saturday, an enrollment week in the break, a remedial class after hours: each one adds to the balance, as long as it was authorized. This calculator keeps that balance so you know what you can use before you file.

How to use the calculator

Step 1

Set your appointment

Choose whether you've taught a year or more, or are a new hire. It sets your yearly limit. If your leave card shows credits already, add them as a balance carried in.

Step 2

Add your service and its use

Enter each authorized activity with its date and hours, and each time you used credits for illness or a PVP deduction.

Step 3

Check your balance

See your credits, how much of this year's limit is left, and what they equal in leave. Print the record to compare with your Special Orders and leave card.

The 2024 rules: rates and the yearly limit

DepEd Order No. 13, s. 2024, signed on September 18, 2024, replaced the 2003 rules and doubled the yearly limit from 15 to 30 days.

  • School days, beyond regular hours: 1 hour = 1.25 hours of VSC.
  • Weekends, holidays, Christmas break and summer or long vacation: 1 hour = 1.5 hours of VSC.
  • Teaching overload that isn't paid because of insufficient funds: 1 hour = 1.25 hours of VSC, and it doesn't count toward the yearly limit.
  • Yearly limit: 30 days a calendar year for teachers with at least a year of service and for new hires appointed within four months of the first day of classes. New hires appointed later get up to 45 days in that year, then 30 after.
  • Partial attendance: if you don't finish an activity, you're credited for the hours or days you actually rendered.

Brigada Eskwela, Saturday, 8 hours → 8 ÷ 8 × 1.5 = 1.500 days

Remedial class after hours, 2 hours → 2 ÷ 8 × 1.25 = 0.313 day

Unpaid overload, 10 hours in a week → 10 ÷ 8 × 1.25 = 1.563 days (outside the limit)

Total: 3.376 days of VSC, 1.813 of them counting toward the 30-day limit

What counts, and what doesn't

Eligible, when authorized beforehand:

  • Remedial or enhancement classes outside regular days, and teaching overload that isn't paid
  • Early-opening work such as Brigada Eskwela, Oplan Balik Eskwela and enrollment
  • Sports, youth formation and scouting activities outside regular days
  • DepEd testing outside school days, and teaching-related programs or fully funded DepEd trainings during school breaks
  • Service in evacuation centers during calamities, and election and registration duties required by law
  • Parent conferences and home visits beyond work hours, and coaching by Master Teachers beyond work hours

Not eligible: government-funded training and tasks during official time, routine opening and closing forms and reports, non-teaching tasks from a designation, travel time, and personal or government-funded research.

Getting your credits recorded

The school head or division chief asks the Schools Division Superintendent for approval before the activity. Within a month after it, the school head submits your signed DTR (CS Form 48), an accomplishment report, proof of attendance and the authority for the activity. The HR office then prepares a Special Order listing the credits based on actual attendance, and once the superintendent approves it, the credits go on your leave card. For unpaid overload, the documents go in every quarter.

Using your credits, and PVP

VSC can be used for two things only: absences due to illness, and offsetting deductions from your proportional vacation pay for personal absences or a late appointment. File it on CS Form 6. Sick leave of more than five days in a row needs a medical certificate. On your DTR, illness absences are marked "VSCA" and personal ones "VSC to offset PVP deduction".

PVP is computed by DepEd for each school year. For SY 2024–2025, a teacher with continuous service from July 29, 2024 to April 15, 2025 earned 73 days of PVP: 61 days of long vacation and 12 days of Christmas vacation. The factor of 0.245 (61 ÷ 249 days served) sets how much each absence without pay takes from your PVP. Check your division's memo for the current school year, then enter the deduction you want to cover as credits used for PVP.

Converting credits to leave, and getting paid for them

Unused credits carry over. When they need to be converted, the formula is vacation and sick leave = 30 × VSC ÷ 69, split equally between vacation and sick leave. The 69 stands for 58 days of summer and 11 days of Christmas vacation. So 46 days of VSC equals 20 days of leave: 10 vacation and 10 sick.

This conversion is used when a teacher moves to a non-teaching position, when credits are monetized, and when a teacher resigns, retires or is separated through no fault of their own and is paid for unused credits. The cash value then follows the usual formula: monthly salary × days of leave × 0.0481927.

Questions about vacation service credits

How many vacation service credits can a teacher earn in a year?

Up to 30 days a calendar year under DepEd Order No. 13, s. 2024, up from 15. New hires appointed four months or more after classes started can earn up to 45 days that year. Unpaid teaching overload doesn’t count toward the limit.

How do I compute my service credits?

Divide the hours of service by 8, then multiply by 1.25 for work beyond regular hours on school days or for unpaid overload, or by 1.5 for weekends, holidays and school breaks. Eight hours of Brigada Eskwela on a Saturday is 8 ÷ 8 × 1.5 = 1.5 days.

What can I use my service credits for?

Only for absences due to illness, marked VSCA on your DTR, and for offsetting deductions from your proportional vacation pay because of personal absences or a late appointment.

Do service credits expire?

No. Unused credits carry over, and they’re converted and paid when you move to a non-teaching position, monetize, or leave the service through no fault of your own.

How do I convert service credits to vacation and sick leave?

Multiply your credits by 30 and divide by 69, then split the result equally. 46 days of service credits equals 20 days of leave: 10 vacation and 10 sick.

Do I get credits for training on a Saturday?

Yes for fully funded DepEd or DepEd-partnered trainings during non-school periods, when authorized beforehand. No for government-funded in-service training during official time.

Is travel time counted?

No. Travel time for official trips isn’t eligible for service credits under the 2024 guidelines.

Are my entries saved?

Yes, in this browser only. Your entries stay on your device, so you can add each activity as it’s approved. Nothing is sent to us.

Sources

  • DepEd Order No. 13, s. 2024, Revised Guidelines on the Grant of Vacation Service Credits for Teachers (September 18, 2024), including Annexes A–C
  • DepEd Order No. 53, s. 2003, Updated Guidelines on Grant of Vacation Service Credits to Teachers; DepEd Order No. 77, s. 1987 (conversion 30 × VSC ÷ 69)
  • DepEd Memorandum No. 32, s. 2025, Guidelines on Public School Teachers' Proportional Vacation Pay for SY 2024–2025
  • CSC Omnibus Rules on Leave (MC No. 41, s. 1998, as amended): teachers' leave basis and proportional vacation pay; CSC MC No. 2, s. 2016: constant factor 0.0481927
  • Proclamations No. 1006 and 1427 (2026 and 2027 holidays)